The MVDA places the onus on the dealer (for example, officers, directors, partners, owners, persons in charge) to maintain registration. It is illegal to conduct business as a motor vehicle dealer without the benefit of registration.
To maintain registration, dealers should:
- Sign up for an online services portal account and ensure the renewal application is filed on time. Ensure a responsible staff member assumes the role of dealer administrator for online services.
- Make note of the dealership’s expiry date, monitor email reminders and ensure the renewal application has been submitted to OMVIC before that date. OMVIC-registered dealers should not rely solely on OMVIC to tell them when renewal is due. Note: Dealers can submit their renewal application as early as 60 days prior to expiry.
- Submit a Business change notice – individuals/amalgamation within five days (as required) whenever there are changes to the following:
- Add/remove principal individuals at the dealership (for example, officers, directors, major shareholders, persons in charge, signing authorities)
- amalgamation between corporations
- Submit a Business change notice – name or address within five days (as required) if there are changes or additions to a business name or address.
- Submit a Branch Application if a dealer is going to open up a new location under the same legal entity (for example, corporation, partnership or sole proprietorship).
- Provide OMVIC with written notification within five days if there are any changes regarding the information originally provided for the purpose of obtaining registration (for example, pending charges or convictions, bankruptcies, outstanding judgments, investigations etc.).