Law Clerk (One Year Contract)

February 3, 2023
Closing Date
Closing Date: February 25, 2023

Position Summary:

The Law Clerk is responsible for a wide variety of legal and administrative support duties within the Legal Services Department. This includes the preparation of legal documents and correspondence, responding to inquiries, performing file research, and interacting with others in the legal department and those involved in our administrative actions. Broad and thorough knowledge of basic legal concepts and principles is essential for this role.


  • Prepare legal documents based on written instruction, verbal direction, court proceedings, and precedents.
  • Draft correspondence.
  • Proofread and edit all documentation for grammar, spelling, and content accuracy.
  • Interact with clients and other staff to obtain direction or instruction for legal counsel, prosecutors and other legal files or research.
  • Assist with general practice office management, including filing, photocopying, scanning, scheduling meetings and court dates, and travel arrangements.
  • Conduct legal research as directed by legal counsel or managers, including research on statutes, ordinances, court decisions, opinions, and articles.
  • Assemble and prepare legal documents based on research, such as summaries, resolutions, briefs, and pleadings.
  • Conduct background checks and request court documents as necessary for meetings, investigations, courts and tribunals
  • Perform case preparation, review case records, and update case progress.
  • Interview witnesses in person or over the telephone regarding complaints, depositions, and statements and assist in facilitating witness attendance at hearings.
  • Prepare presentations.
  • Thorough knowledge and familiarization with applicable statutes and legislation.
  • Clearing faxes, email, and general correspondence as it relates to the legal department and ensuring correspondence is allocated to the appropriate place.
  • Liaising with outside organizations and Ministries (MoR, MTO, Provincial Court, Ontario Court, Superior Court, Tribunals, etc.).
  • Ensuring the internal database (CARL System) is up-to-date and accurately reflects any administrative action taken as well as relevant file notes.
  • Maintaining and tracking due dates for hearings, appeals, meetings and any other appearances or deadlines as required.


  • Bachelors or college degree required, with Law Clerk Diploma or certification preferred, or an acceptable combination of education and experience.
  • Minimum of 2 years of experience in a similar role.
  • Strong knowledge of basic legal concepts, principles, and terminology, civil law and procedure, and quasi-criminal law and procedure, experience in administrative law and processes preferred but not required.
  • Practical knowledge of the Criminal Code, Canada Evidence Act, Ontario Evidence Act, Provincial Offences Act, Highway Traffic Act, Motor Vehicle Dealers Act, 2002, Consumer Protection Act, Sale of Goods Act, Statutory Powers Procedure Act, and Safety and Consumer Statutes Administration Act and other related statutes as they apply to the activities of OMVIC
  • Good understanding of legal reference materials, procedures, and legal filing systems.
  • Working knowledge, or better, of Office 365, Adobe (Pro), Microsoft Windows OS, SharePoint
  • Strong sense of ethics and the ability to handle sensitive or private information with tact and discretion; knowledge of data privacy laws.
  • Superior interpersonal skills to interact with employees, legal counsel and prosecutors, clients, departments, and external agencies.
  • Good research skills on the internet and traditional sources of information. i.e., basic knowledge of Quicklaw, CanLii, Google, etc.
    Excellent writing skills, including letter writing, drafting, proper spelling, grammar, and punctuation for complex documentation.
  • Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
  • High level of sound and independent judgment, reasoning, and diplomacy

If you are interested in the position, please submit a cover letter and resume, indicating the position title, to the attention of Human Resources no later than December 16, 2022, to Email: [email protected]

We respectfully thank all applicants for their interest in working at OMVIC. However, we will only contact those meeting the qualifications for an interview.

OMVIC fosters an environment that respects people’s dignity, ideas and beliefs, thereby working to ensure diversity, equality and inclusion and has been committed to and will continue advocating for an environment where all persons are treated with fairness, dignity, and respect. OMVIC is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA), ensuring that all individuals are treated with dignity and respect. Should you require accommodation for disability during any stage of the recruitment process, please notify the Human Resources department.

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How to apply